Administrative Assistant (Term)

The Nuu-chah-nulth Tribal Council’s Pre-Employment Supports (PES) Program is seeking a term (to October 2, 2026 – with the possibility of an extension), reliable, highly motivated term, full-time Administrative Assistant.  Based out of Port Alberni, this position will support the PES Program’s administrative activities.

Responsibilities Include

• Providing administrative support to PES Case Managers in their role to support individual program participants, and other PES staff
• Support the PES and Social Development Programs with financial processes (PO’s, contracts, etc.)
• Liaising with staff from various organizations that provide services to clientele (such as Social Development Workers, Education Workers, Social Workers, NETP staff, etc.) 
• Creates posters or workshops and events
• Provides administrative assistance for PES activities; notices, updates training calendars, organizes venues, catering, client incentives, emailing, faxing documents
• Assist in preparing for activities in accordance with the funding agreement
• Maintain inventories of program supplies, resources, and training materials
• Gather information and documentation required from vendors, contractors, and service providers
• Arrange meetings, training sessions, workshops, and community engagement activities

Preferred Qualifications

• Grade 12 or GED, with 6-12 months experience working in an employment service setting.
• Proficient in Excel, Word, Teams, and Outlook programs.
• Proven experience working with a database and reporting systems for government.
• Good communication skills, both written and oral.
• Ability to collaborate effectively with internal/external partners to facilitate/co-ordinate events.
• Understanding of First Nations history, developmental challenges, and opportunities.
• Demonstrated ability to maintain professional standards and confidentiality with respect to PES information and client files.
• Must have a reliable vehicle and valid driver’s license.
• Provide acceptable references and criminal record check.